A workplace might not seem a dangerous environment, but safety hazards do exist at workplaces. Most people consider office as a safe place and believe that only the people working on machinery and equipment are likely to suffer injuries. However, this lax attitude put the office employees at a higher risk than workers working on machinery in industries.
The possible reasons for a higher risk for office workers include lack of training, lack of safety equipment, and a false mindset of low risk in an office. Therefore, organizations need to improve their office safety to make workplaces safe for their employees.
Authorities and employees can work together to enhance the safety of their workplaces and quality of life in their offices. There are numerous ways to improve workplace safety. Let’s check the best ways using which organizations can create a safe environment for their employees as well as visitors.
Determine possible risks
The first step for workplace safety is to determine the possible risks in an office. The best way to find out the potential dangers is to arrange a meeting with all the employees of a department and ask them about the problems they face while working.
Nobody can determine the office hazards better than the employees themselves. The possible risks might include electrical hazards, insecure file cabinets, tripping hazards, or dangerous moving objects.
Remove the hazards
After determining the risks in an office, the next step should be to find solutions and fix them to improve the safety for employees. Whether it is the worn electrical wiring, loose carpeting, overloaded shelves or something else, it should be fixed as soon as possible. Determining the hazards and finding solutions for them should be a part of every organization’s safety management plan.
Training the staff to maintain safety at the workplace is essential for creating a safe work environment in any organization. They can conduct periodic safety training sessions like fire safety training Sydney every three months to make the employees aware of the safety procedures and guidelines to follow.
Moreover, it is best to conduct various types of safety training like fire safety training, safety while working on machines, and general safety. Companies need to contact trainers from specific fields to offer a training session for safety related to their areas.
Offer medical aid
Arrange a medical facility for employees. Large organizations have a physician and medical facility, but the small workplaces lack such facilities. Small organizations can have contact with a reputed nursing home or hospital in the close vicinity of their office where they can approach when required.
Also, it is necessary to have a medical first aid kit on every floor where your employees work. Educate your staff about the necessary first aid medications in the package and maintain the stock in the same. Remover the expired medicines at the right time and replace them with the new ones. It is best to take help from a physician to maintain the first aid kits in an organization.
Safety tools and equipment
There are multiple risks at a workplace, whether it is an office or a workshop. Therefore, it is crucial to install and maintain essential safety tools and equipment. Every workplace should have these tools for the safety of their employees and visitors.
- Smoke alarms and fire extinguishers for detection of fires
- Warning signs for wet floors, wet washrooms, blind turns, and risky areas
- Ladders and step-stools to place items on the areas at height
- Gloves and hand protection for workers and cleaners
- Back braces for protection while moving heavy items
- First aid kits with all the essential medications and accessories
Installing the safety equipment at the workplace and providing safety essentials to the workers working on machinery can help you with the safety of articles.
Cleanliness is also essential for protection from potential hazards that occur due to clutter and unorganized things at workplaces. Organizations should arrange cleaning the floors daily and ensure that the workplace is free from clutter. Employees should not overload the bins with paper or other items as they are a possible reason for fires and unhygienic environment.
Every organization should create a smoking zone for the employees so that they don’t smoke in the work area. Smoking at a workplace is not only harmful to others but also increases the risk of fires. For example, a cigarette stub thrown in a bin can ignite the waste papers that can lead to a fire in the office. Therefore, creating a smoking zone can reduce the chances of fires at workplaces.
There is a lot of safety information available on the internet. Organizations can assign a person to circulate information regarding workplace safety to the employees. Many professionals post text articles and videos on the web about fire safety, home safety, and workplace safety. A dedicated person can circulate the videos, newsletter, and emails regarding workplace safety to all the employees once or twice a week and spread awareness.
Review and improve
In addition to training and implementation of safety procedures, organizations can conduct inspections for safety standards. Conducting the inspections can help find the loopholes in safety and determine the improvements required to meet the highest safety standards.
Reward for safety
Organizations can create a culture or workplace safety and reward the employees for maintaining safety. Training the employees helps them learn about various steps and procedures to maintain safety. Creating a reward system will encourage them to maintain the culture of safety in the office.
Organizations whether small or large should have the contact details of emergency services like fire brigade, police station, medical facilities, disaster management helpline, etc. An emergency can happen anytime, and every workplace should know where to contact in such cases.
These are some ways to improve workplace safety. Training the employees helps them learn about safety and how to implement them in an office. Following the steps in this post can help any organization to create a culture of safety and maintain if for employees, and visitors.